We look forward to your attendance at the 6th Annual Workshop on Comparative Approaches to Immigration, Ethnicity, and Integration being hosted by Yale on June 14-15, 2016. We hope you find the following information helpful in planning your trip to New Haven.
The following costs will be covered for invited guests traveling to Yale:
- Authors presenting papers: We will cover transportation, lodging, and conference meals.
- Co-authors: We will provide lodging and conference meals; transportation will be covered as funds are available (priority will be given to graduate students).
- Discussants & Invited Guests: We will provide lodging and conference meals; discussants/guests will be responsible for covering their own transportation.
If you have questions about travel and/or lodging for this conference, please contact Pamela Greene at firstname.lastname@example.org or by phone at 203-432-3052.
The conference will be held on the Yale University campus at the Institution for Social and Policy Studies (ISPS) located at 77 Prospect Street, New Haven, Connecticut (see map of ISPS). Please come to the main Prospect Street entrance. Speaker presentations will be held in Room A002; meals and breaks will be held in Room A001. Both rooms are located on the lower level of ISPS. Please take the stairway immediately to your left after entering the building.
Out-of-town guests will be housed at the Omni New Haven Hotel at Yale, 155 Temple Street in downtown New Haven within walking distance of Yale and ISPS. See map and walking directions from the Omni Hotel to ISPS.
Yale will be direct billed for room and hotel parking charges. If you need to make changes or cancel your hotel reservations, please contact email@example.com as soon as possible to help avoid penalty fees.
Travel Arranging and Payment
Authors should arrange all air and Amtrak rail travel through our Yale Orbitz for Business account. Contact firstname.lastname@example.org to set up a temporary user account for booking travel online or by phone.
Other transportation costs will be reimbursed based upon the submission of actual, dated receipts. We are able to cover the following travel-related expenses:
- Airfare: Economy class air travel only.
- Rail Fare: Coach or business class tickets on Amtrak regional trains from Boston and points south or from Princeton and points north, and regular business class on the Acela for those coming from Philadelphia or DC. (Yale will not pay for first class train travel.) If you are traveling by train from New York City, we encourage you to take Metro North out of Grand Central Terminal.
- Ground transportation and parking: Includes airport shuttles, airport parking, tolls, and car/taxi service. If you need parking at the conference site, please contact email@example.com.
- Car Rental: Travelers should rent the most economical (compact or midsize) vehicle consistent with business needs and submit receipts for car rental and gasoline purchases.
- Personal Auto Mileage: Will be reimbursed at a rate of $.54 per mile.
- Meals: Meals will not be reimbursed as a travel expense, however, meals will be provided on the days of the conference.
Suggestions for Travel to New Haven
New Haven is serviced by the Tweed/New Haven Airport which is a convenient 10-minute taxi ride to the Yale campus and has daily flights to/from Philadelphia on American Airlines. Other alternatives are Hartford/Bradley International Airport (approx. 1-hour driving time to Yale), or one of the New York area airports (La Guardia or JFK approx. 2 to 2.5 hours driving time, or Newark/EWR approx. 3 hours driving time).
Connecting Ground Transportation
Pam Greene will be arranging and coordinating ground transportation for guests receiving travel assistance.
For guests covering their own travel, standard options for ground transportation between airports in Hartford or New York include:
From Hartford/Bradley International Airport:
- CT Limousine: 800-472-LIMO (5466), hourly shuttle service making approx. 3-4 stops to/from airport and Long Wharf Terminal in New Haven. Will also drop off at New Haven area hotels and pick up at Phelps Gate on the Yale campus.
From JFK and LaGuardia Airports in New York:
- CT Limousine: 800-472-LIMO (5466), 12 passenger van or bus with approx. 5 stops or more between airport and Long Wharf Terminal in New Haven.
- GO Airport Shuttle: 800-377-8745, shared ride service door-to-door between airports and New Haven hotels.
- Red Dot Shuttle: 800-6REDDOT (673-3368), hourly shuttle service between most New Haven hotels and JFK or LaGuardia airports.
NOTE: If your travel itinerary is not compatible with one of the regular airport shuttle services, you might consider car rental (probably the most economical), or a private car service. Prices for one-way private car service are approximately $135 from Hartford/Bradley Airport and $185 from the New York airports. Suggested vendors for private car service are:
- Hy’s Limousine, reservations at 203-934-6331 (local), 800-560-6331 (toll free within CT), or 800-255-5466 (toll free outside CT).
- Premier Limousine, reservations at 860-828-911 (local), or 866-885-5466 (toll free).
Amtrak (1-800-USA-RAIL / 1-800-872-7245) is available along the northeast corridor from Boston, New York (Penn Station) or Washington, DC – and points in between – to Union Station in New Haven. Taxi service is always available outside the station and it’s about a 10 minute ride to the Yale campus or to the conference hotel.
More frequent commuter train service is available between Grand Central Station in New York City and Union Station in New Haven. Call Metro North Railroad at 1-800-638-7646 or visit their web site for schedules and fares.
If traveling by car, please LINK HERE for driving directions to ISPS. Contact firstname.lastname@example.org for parking information at the conference venue. (Note: Hotel parking will be covered on the hotel direct bill account.)