CSI Conference: Guest Travel

“Justice and Injustice Conference” on October 24-25, 2024
Hosted by the Center for the Study of Inequality
Yale University, Institution for Social and Policy Studies

As an invited guest participant for this conference, Yale will cover the costs of your lodging and transportation (excluding meals during travel).

If you have questions about lodging for this conference, please contact Pam Greene.

If you have questions about travel, please contact Megan Butler.

VENUE AND LODGING

The conference will be held on the Yale University campus at the Institution for Social and Policy Studies (ISPS) located at 77 Prospect Street in New Haven, Connecticut.  Conference meals and sessions will be held on the lower level of ISPS in classrooms A001 and A002.

All out-of-town guests will be housed at the OMNI New Haven Hotel at Yale located at 155 Temple Street in downtown New Haven near the Yale campus.  The conference hotel is a 0.6 mile/14-minute walk to ISPS.  LINK TO DIRECTIONS

Rooms have been reserved for the evenings of Wednesday, October 23 and Thursday, October 24.  All room and parking charges will be handled through a master rooming list and direct billed to our Yale account.

Please confirm your hotel reservations by noon on Wednesday, September 4th by completing the online Non-Yale Guest Registration Form at this link.

TRAVELING TO NEW HAVEN

ISPS will reimburse you for reasonable travel expenses (domestic/international airfare, rail, and connecting groung transportation) as outlined below.  Please save all original receipts to submit following the conference.  Should you have any questions about expense eligibility or travel policies, please do not hesitate to contact Megan Butler.

Air Travel

New Haven is in proximity to these airports:

Travelers are expected to select the least expensive airfare within the main cabin class (e.g., economy, coach) that is consistent with business requirements.  Additional fees for checked luggage and seat selection within the main cabin class area are also allowed.  Generally, Yale University does not reimburse travelers for first-class travel, trip cancelation insurance, or refundable flight tickets unless an exception is approved in advance by the Yale Controller’s Office.

NOTE: New Haven is not the easiest place to get to by air.  If you have any questions about the best airport to fly into or about connecting ground transportation, please reach out to Megan Butler for suggestions.

Amtak Train Travel

Amtrak train service is available along the northeast corridor from Boston, New York (Moynihan Train Hall/Penn Station), Philadelphia, Washington, DC and points in between, to Union Station in New Haven.  Travelers using Amtrak train service should book train fare within the main cabin class (e.g., economy, coach) that is reasonably priced and consistent with business requirements.  Travelers are permitted, when applicable funding allows, to use business class, but not first class, train service.

NOTE: If you are flying into Newark Airport (EWR), the airport has a direct connection to Amtrak although you need to leave ample time allowance when scheduling connecting flights and trains.

Commuter Train Travel from NYC on Metro-North

Metro-North Railroad provides more frequent commuter train service between Grand Central Terminal in New York City and Union Station in New Haven.  Visit their website for times and fares.

There are also connecting shuttle bus services between NYC airports and Grand Central Station/Terminal.  See next section for more information.

Connecting Ground Transportation

If you are flying into Tweed New Haven Airport or taking a train into New Haven Union Station, you will find a queue of taxis waiting just outside to take you to your hotel or to the Yale campus (approximately 10 minutes from Union Station, or 15 minutes from Tweed Airport).

If you are flying into Bradley Airport or one of the New York City airports (LGA, JFK, EWR), options include taxi/rideshare services, airport shuttle services, private car service, or train service depending on the airport.  For a listing of connecting ground transportation options including airport shuttle services, please visit https://your.yale.edu/work-yale/campus-services/travel/air-travel/airport-shuttle.

You may also contact Megan Butler with any questions you might have regarding connecting ground transportation.

Car Rental

If you choose to rent a car, Yale will reimburse for the rental fee and gasoline if original, itemized receipts are submitted.  Travelers should rent the most economical (compact or midsize) vehicle consistent with business needs and travel circumstances.  Please approve the car rental in advance with Megan Butler.

NOTE: The University’s automobile insurance coverage does not cover any outside consultants, independent contractors, vendors, visiting speakers, or anyone else who is not a student, postdoctoral fellow, or an employee of the University. These individuals or the companies that they represent must provide $1,000,000 of automobile liability and physical damage insurance to protect against accidents that can occur with the rental car while performing business for the University. This insurance can be provided via their own automobile insurance policy or by the companies that they represent or by purchasing the insurance from the rental car agency.

The purchase of additional automobile insurance from the car rental company is not a reimbursable expense.

Personal Automobile Travel

If you are driving to New Haven in your own vehicle, car mileage will be reimbursed at a rate of $.67 per mile (effective 1/1/2024).  Note that there is a limit on vehicle reimbursement of no more than the main cabin class airfare or train fare of a similar trip.

Parking

The OMNI New Haven Hotel provides on-site valet parking for its guests, and all conference parking charges at the hotel will be billed directly to our Yale account.

It is recommended that you leave your car parked at the hotel garage, and either walk or take a taxi/rideshare to ISPS because parking on the Yale campus is limited and on-street parking can be expensive.  If you must park on campus, please contact Megan Butler for options.

Local Ground Transportation

Taxi service in New Haven is available through M7 or Metro Taxi by calling 203-777-7777.  Please call at least 20 minutes in advance of your departure time for pick up.

If you have a rideshare account with Uber or Lyft, those services are also available in New Haven as reliable sources of local ground transportation.

Please retain all taxi, rideshare, or airport shuttle receipts for reimbursement after your trip.

Walking between the hotel and conference site is also an option if the weather is nice.  The OMNI New Haven Hotel at Yale is a 0.6 mile/14-minute walk to ISPS.  LINK TO DIRECTIONS

Meals

Meals during travel will not be reimbursed for this conference.  However, we will provide meals during the conference, including:

  • Lunch and conference dinner on Thursday, October 24
  • Breakfast and lunch on Friday, October 25

Please indicate any food allergies or dietary restrictions that you have when completing the online registration form.

Claiming Travel Reimbursement

Receipts may be sent directly to Megan Butler via email. Please submit receipts within 3 weeks of the conference end so that we can process your reimbursement in a timely manner.  Photos of your receipts, scanned images of your receipts, or receipts forwarded from an email or as an attachment are acceptable as long as the file/image is legible and includes the total amount paid and the last four digits of your payment method.

For your convenience, we are providing links to the following forms:

  • Form W-9: If you are a U.S. citizen or U.S. resident alien, please return a copy of the completed Form W-9 including your signature and the date.  This form is necessary to create your payment record in the Yale system.
  • Supplier Payment Setup: ACH/EFT: If you would like to be reimbursed by direct deposit to a domestic bank account, please complete this form and return with supporting documentation (see section 3).  If you do not choose a direct deposit reimbursement, a check will be sent to the address you provide on your Form W-9.

If you are not a citizen of the United States, please contact Megan Butler so she can provide you with the necessary forms for reimbursement.